Digital Marketing

What is Email Archiving and Why Your Business Needs It

By the touch of digital technology, the scenario has been changed. Every small or large business organization need to communicate with their partner companies.

Back in days the companies or organizations used the post office to send the information or letters. But it was very time consuming and painful. Now we are using the modern version of the letter and the name of the medium is E-mail. The email has eliminated all the time barrier and painful work to fast and fun.

What is Email Archiving?

Email archiving is a system of filtering messages from inbox to an archiving folder rather than deleting the email. The fun part is there will be existence and access to the emails in the all mail folder, but you will not see it on inbox.

What is cloud based email archiving solutions?

Cloud based email archiving solutions means storing the copies of the archive email on cloud hosting. Cloud based email archiving solution is faster than the hybrid solution. Cloud based solutions do not need any big investment on hardware and software. As it encrypts all the data, so you rely on cloud based email solutions for more security.

Why do you need to Email archiving solutions?

Email is the lifeblood of most businesses when it works well your company thrives but when it goes wrong everyone suffers. Unfortunately, many companies face a scenario that’s growing worse by the day.

Email problems are damaging their productivity and there is a growing risk of an email meltdown. This is because of the increasing demand for email and their growing reliance on PST files. When PST files grow too large files, they become volatile and corrupt easily. Trying to recover the files is a huge time consuming that often ends in failure.

The companies of any size may end up breaking the law if they fail to store email securely. But try to manage countless PST files scattered across your organization can prove impossible.

The VSTS creates other problems that further drain resources and harm productivity. The exchange servers slow down as email usage grows leading to mailbox quotas being forced on frustrated users.

Searching for all the emails stored on PST files can be painfully slow but when the exchange goes down users lose any access to their user stops.

Exchange 2010 offers some answers with its own archiving tools, but you only get these with the high-end version of exchange and the features are very limited. But there’s a better alternative email archiving that can be deployed as a stand-alone software solution. An email archiving solution can automatically archive all your emails as they are sent and received and store everything centrally in one place. An email archiving differs from a backup solution because it allows you to find messages very quickly and easily you don’t need to waste hours or days through backup media in fact some email archiving solutions.

Even enable employees to search quickly for themselves such a solution is economical with space as emails can be compressed and duplicated.

You can reduce spending on extra storage and avoid having bulky PSD files that slow down systems performance and productivity. what’s more, employees can benefit from unlimited mailbox sizes?

email archiving also helps you fulfill your legal obligations especially if they can be saved in a tamper-free manner and if there’s a legal investigation at any time mail archiving enables you to find exactly what you need.

Email Backup vs Email Archiving:

Some people mixed up between email backup to email archiving. But these are not the same thing. Email backup is the backup a copy of all the emails from your account to the server. On the other hand, Email archiving is just a filter from the inbox to another folder. So, filtered emails remain in the same account.

In summary email archiving is ideal if you want a substantial boost in productivity to improve performance of your exchange server in less time wasted on cumbersome PST files and a trusted and reliable solution for keeping messages secure and accessible.

Atif Mallo

Atif Mallo is a freelance blogger with huge interest in technology, science, life hacks and health. He loves coffee, cheesecake and chess. Drop a line in comments to leave feedback for him.

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