Technology

How to Streamline Your Virtual Meeting Room

By now, the remote workers of the world are likely well acquainted with the highs and the fiendish lows of the virtual meeting. Loathe it or love it, it is a necessity for many, and it will perhaps remain that way in one form or another.

If you feel like you have not yet mastered the art of hosting a remote meeting, there is no need to start panicking, as there are plenty of people in the same virtual boat.

Here are some tips to help you streamline your virtual meeting room, to tackle digital dissonance, and increase accessibility for your employees.

Introduce CART Services

CART services cost little in comparison to the massive benefits they can provide your staff members, particularly those who will not benefit from the audio aspect of your meetings.

Whether this is due to disability or circumstance, your employees should be able to access all of the information at hand, regardless of their personal situation. This can also be a superb way to record your meetings in order to review and assess them at a later date.

Set Clear Timeframes

Meetings that run on unnecessarily are a waste of everyone’s time. Not only are their gut-wrenchingly dull, but they essentially prevent people from carrying out their responsibilities.

This might be the fault of some overly chatty employees or some poorly set parameters. Whatever the case may be, establishing a clear timeframe and sticking to it can ensure that nobody leaves feeling they lost a portion of their day to a pointless meeting.

Set an Objective

A meeting needs to have a point for it to be worthwhile, even if that point is simply a checkup. Without a point, meetings can ramble on forever, which is hardly an optimum way of doing business. Not only can this help you stay on track, but it gives you a point to aim for, a goal to actively strive to achieve with your team.

No matter how small this happens to be, you will still have accomplished what you set out to do in the first instance, so do not underestimate the value of goal setting in the search for a more streamlined digital experience.

Use the Right Platform

There is no point in struggling with a platform that you despise, especially when there are so many great options to choose from. Depending on how many people you need to present to and how regularly you conduct meetings, swapping platforms may not be possible. You could instead elect to take a digital skills course if you feel like you need some support with the technology itself.

Moderate

Putting a moderator at the helm can help you keep your virtual meeting under control, and it doesn’t even have to be you who does it! In fact, many people enjoy a little extra responsibility, so why not delegate the role to someone else so you can get on with hosting a streamlined, accessible, and stress-free virtual meeting?

Atif Mallo

Atif Mallo is a freelance blogger with huge interest in technology, science, life hacks and health. He loves coffee, cheesecake and chess. Drop a line in comments to leave feedback for him.

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